Starting a new job can be tough, and it may take a while for you to find out how everything works. From meeting all new people, learning new systems and processes, and figuring out where you fit.
It’s a stage that incorporates a lot of new information, and it’s easy to lose sight of things. Here are some recommendations to aid you through your new start, and keep you confident.
- Create a Space for Dedicated Notes
There’s no way to determine which things will keep in your mind, and which things you’ll forget. It’s impossible to remember everything, and you’ll likely feel rather exhausted during your onboarding.
For this reason, it’s crucial to create an area for devoted notes that you can go back to at any moment. Some items that you might want to make a record of include:
- Information from training sessions.
- Important contacts, such as IT and HR departments, your teammates, and management.
- Processes for systems and software you’ll use.
- Rules and rules relating to sickness, leave, and other day-to-day demands.
- Your KPIs or objectives.
- Any connections to webpages or folders that you’ll need.
Plus, anything else that you feel you’ll need to remember.
It’s a good idea to preserve these notes for at least your first few months, just to keep you in the know. In the occasion that additional information comes to light after your onboarding, you can add that to your notes.
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Having a digital note-taking tool can make this much easier. Notion is a fantastic example of this, because it is highly user-friendly and provides a vast range of templates you can use to capture information.
Notion lets you Add a page from the menu, and from here, you may Choose a template. The finest alternatives for note-taking are Meeting Notes or Quick Notes, but you can pick any that you want. You can make as many as you need, and you can break the notes into different themes or keep it all on one page.
There are many of alternatives to Notion, if it doesn’t match your demands. The crucial thing is that you use note-taking software that makes sense to you.
- Organize Your Emails With Rules and Folders
When you’re new to a company, you will likely receive a fresh email account and an abundance of emails from people you don’t know, about topics you haven’t heard of. This is the greatest time to get your emails organized.
First, start by creating some new folders that you may utilize to arrange critical emails into. On Gmail, do the following:
On your Mail menu, scroll down to the bottom and click Create new label.
On the New Label menu, enter in what you want the label to be called.
This will add a new folder (or label) to your inbox drop-down, and you can start dragging the appropriate emails into it.
Filters on Gmail allow specified incoming emails to be forwarded to a label of your choice. To build a new filter, use the Search bar at the top of your window, and pick the Search options icon. Search for the term or email address that you wish to filter, click Apply label, then choose from the drop-down.
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For Outlook, just do the following:
On the ribbon, find the Folder tab and click New folder.
Type your folder name into the Name box.
Where it states Folder contains, choose Mail and Post items from the drop-down.
In Select where to place folder, choose the existing folder you want your new folder to be placed under.
You can also accomplish this quickly by going into your Mail menu on the left pane > right-click Inbox and choose New Folder. Simply name your folder and press Enter on your keyboard.
Like Gmail’s Filters, you can build Rules in Outlook. The official Microsoft video below tells you how you can do this:
- Store Your Passwords
As with most new employment, there will be plenty of accounts and systems that you’ll have to create login details for, and keeping track of your passwords and secret questions is vital. However, for security, don’t capture this information on your usual note-taking program or on paper.
For best practice, you can use a secure password manager program to keep track of your logins and keep them secret and secure. In the event that your passwords need updating, these applications allow you to make alterations instantaneously, so you won’t forget.
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When you’re still finding your way, the last thing you want to do is to forget your access details and need to contact your IT department for help. Make it simple for yourself and make a record.
- Shadow Your Colleagues and Reach Out
You can only learn so much through reading materials and chatting to your management. Real learning takes place when you watch practices and do them yourself.
Once you’re set up on your company’s communication platforms, you’re free to reach out to other workers and get to know them. This is your chance to contact your coworkers and ask to observe them. This could be an entire day, or only particular meetings and daily duties.
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Doing this will provide you insight into how all those policies and procedures work in context, and will give you a true sense of what you may expect. Keep in touch with the coworkers you shadow, and try if you can identify a few people you can go to with questions.
It’s natural to take a few months to learn the ropes, so don’t feel terrible about asking for guidance.
You’ll Get There
Being a new person comes with a lot of obstacles, and it’s crucial to remember to be kind to yourself. Take your time and pace yourself, because you’ll have plenty of time for hard work when you’re completely trained.
These recommendations will give you a good head-start in any new work and assist safeguard against gaps in knowledge when you start to conduct your role properly. Have fun and get yourself organized now, so you don’t have to afterwards.
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